Schedule a Meeting with Other People

You can send a meeting request to one or more people and track who accepts the request. Did you know you can schedule recurring appointments? Click the Recurrence button on the Meeting tab. Choose a recurrence Pattern (weekly, monthly, etc.) and Range. Click the OK button to update the invite.

Schedule a Meeting in Outlook

1. Click on New Appointment in the calendar’s Home tab.
2. Key in the booking’s Subject, Start Time, and End Time.
3. Click the Scheduling Assistant button on the Event tab.
4. Key in the list of attendees for the booking.
5. Select a meeting Location by clicking the Add Rooms button.
6. Click the Send button to schedule the meeting.

Share a Calendar in Microsoft 365

1. Open the calendar and click the New button.
2. Key in the booking’s Subject, Start Time, and End Time.
3. Select the Location field and click Add Room to select a space.
4. Key in the list of attendees for the booking.
5. Click the Save button to schedule the meeting.

Tip: Clicking on Scheduling Assistant on the Event tab in Outlook helps you find a time when both a room and the required attendees are available.