Share a Calendar with Other People

You can share calendar information with other people both inside and outside the organization. Did you know you can send people a snapshot of a calendar? Select a calendar in Outlook, click E-mail Calendar, select a Date Range, key in a list of recipients, and click the Send button.

Share a Calendar in Outlook

1. Open the calendar in Outlook you would like to share.
2. Click the Share Calendar button on the Home tab.
3. Type in the recipient names or e-mail addresses.
4. Select the level of calendar details you would like to share.
5. Click the Send button to send the invite.

Share a Calendar in Microsoft 365

1. Open the calendar in Microsoft 365 you would like to share.
2. Click the Share button (upper right-hand corner).
3. Type in the recipient names or e-mail addresses.
4. Select the level of calendar details you would like to share.
5. Click the Share button to send the invite. 

Tip: Click the Calendar Permissions button in Outlook (right-click on the calendar’s name in Microsoft 365 and select Permissions) to edit sharing settings.